Now that your mission is closed, it's time to analyze your data!
- First, it will be helpful to know all of the different ways you can filter and view your data in the platform.
- Next, you'll want to focus in on the tools that you can use on an individual entry: tags, bookmarks, notes, oh my!
- Finally, we'll give a brief overview of scout groups, and talk about how you can export your data.
Filtering your data
The lefthand sidebar on any Entries view shows all of your filtering options.
You can apply filters based on your closed-ended questions, demographic info, scout groups, tags, bookmarks, and screener data.
Filters will hold for each of the viewing modes (Grid, Summary, Analysis, and Map), as well as for exports.
Viewing your data
The grid view is the default way you'll see entries.
Click the "Grid" icon tab in the top left corner of the Entries view to see all scouts and all entries.
The default grid view shows you all entries by every scout, but you can sort entries by using the “Sort By” dropdown above the entries. For example, sorting by date is useful if you are interested in viewing new entries as soon as they are submitted.
Click the “Summary” icon (it looks like a bar chart!) in the top left corner of the Entries view to see chart visualizations of your closed-ended data (remember, any filters that you've applied will impact this view).
The summary view will automatically show demographic information; toggle this off in the bottom of the left-hand sidebar if it isn't useful.
Click the "Analysis" icon (it looks like a few bubbles) to see bubble charts and counts of words used in open-ended question responses.
- Select the question you'd like to analyze in the top left corner.
- On the lefthand side of the chart, select the number of words you’d like to see, and filter out parts of speech if you’d like.
- View the responses list, the list of all (filtered) responses to your selected question, below the bubble chart
- Click individual word bubbles to filter out certain words (“Make [x] a Stop Word”) or to filter the responses list by that word
- Export bubble charts by clicking the download icon in the lower left corner of the bubble chart.
Learn more about the Analysis view.
Click the “Map” icon (it looks like a map pin!) to see the different locations that your entries are coming from. This feature is based off of scouts' locations when they submit an entry; if they have opted out of geo-location, their entries will not show up here.
Within an individual entry
Flag an individual entry with a single click using the bookmark icon while viewing an entry at the top right corner of the entry.
Notes & highlights
Click the "Notes" tab on the scout sidebar to write a note about a specific scout's entry, for the benefit of yourself and your colleagues (scouts do not see notes).
Click and drag across open-ended questions or video transcriptions to highlight text. By clicking the highlighter icon that pops up above the highlighted text, you'll be able to add that highlight to the Notes sidebar. Alternatively, clicking the "Copy" button will copy the quote, pre-formatted for you, to paste elsewhere.
Mention your colleagues to draw their attention to your notes.
Click the "Tags" tab on the scout sidebar to start applying tags to entries. To create a tag group, click "New Tag Group." To create a new tag within a tag group, click the blue plus sign to the right of the tag group you want your tag to be a part of.
Learn more about tagging.
Create scout groups on the Manage page, by clicking the "Add Group" button at the bottom of the left-hand sidebar.
There are two ways to assign scouts to groups:
- On the Manage page, through selecting the scouts' names and selecting "Select groups" in the taskbar that pops down, or
- On an individual entry, through clicking the blue "Select groups" button at the top of the scout sidebar (under the scout's name).
Learn more about creating and using scout groups.
Exporting your data
You can print entries, create PDFs, export media as jpeg/mp4 files, and download entry data or crosstabs as Excel files. For more details about exporting and export types, click here.
First, look for the export icon in the top right corner of your screen while looking at entry data.
Click it to see a list of export, print and crosstab options, along with a list of links to your previous exports.
To export scout demographic information and scouts' profile pictures, you'll navigate to the Manage page, select the scouts you're interested in, and click "Export Data" in the taskbar that pops down.
To share individual bits of media with colleagues or stakeholders who don’t have dscout accounts, use public share links.