Now that your mission is closed, it's time to analyze your data!
- First, it will be helpful to know all of the different ways you can filter and view your data in the platform.
- Next, you'll want to focus in on the tools that you can use on an individual entry: tags, bookmarks, notes, oh my!
- Finally, we'll give a brief overview of scout groups, and talk about how you can export your data.
Filtering your data
The left-hand sidebar on any Entries view shows all of your filtering options.
You can apply filters based on your closed-ended questions, demographic info, scout groups or rankings, tags, and bookmarks.
Filters will hold for each of the viewing modes (Grid, Summary, Analysis, and Map), as well as for exports.
Viewing your data
The grid view is the default way you'll see entries.
Click the "Grid" icon tab in the top left corner of the Entries view to see all scouts and all entries.
The default grid view shows you all entries by every scout, but you can sort entries by using the “Sort By” dropdown above the entries. For example, sorting by date is useful if you are interested in viewing new entries as soon as they are submitted.
Click the “Summary” icon tab in the top left corner of the Entries view to see chart visualizations of your closed-ended data (remember, any filters that you've applied will impact this view).
The summary view will automatically show demographic information; toggle this off in the bottom of the left-hand sidebar if it isn't useful.
Click the “Map” icon tab to see the different locations that your entries are coming from. This feature is based off of scouts' locations when they submit an entry; if they have opted out of geo-location, their entries will not show up here.
Click the "Analysis" icon tab to see word bubbles and counts of open-ended question responses.
- Select the question you'd like to analyze in the top left corner.
- In the top right corner, select the number of words and parts of speech to include in your word clouds.
- Download each chart via the icon within the chart, under the "Top Words" on the top right.
Within an individual entry
Flag an individual entry with a single click using the bookmark icon while viewing an entry at the top right corner of the entry.
Notes & highlights
Click the "Notes" tab on the scout sidebar to write a note about a specific scout's entry, for the benefit of yourself and your colleagues (scouts do not see notes).
Click and drag across open-ended questions or video transcriptions to highlight text. By clicking the highlighter icon that pops up above the highlighted text, you'll be able to add that highlight to the Notes sidebar. Alternatively, clicking the "Copy" button will copy the quote, pre-formatted for you, to paste elsewhere.
Click the "Tags" tab on the scout sidebar to start applying tags to entries. To create a tag group, click "New Tag Group." To create a new tag within a tag group, click the blue plus sign to the right of the tag group you want your tag to be a part of.
Read more about tagging.
Create scout groups on the Manage page, by clicking the "Create Group" button at the bottom of the left-hand sidebar.
There are two ways to assign scouts to groups:
- On the Manage page, through selecting the scouts' names and selecting "Select groups" in the taskbar that pops down, or
- On an individual entry, through clicking the blue "Select groups" button at the top of the scout sidebar (under the scout's name).
Read more about creating and using scout groups.
Exporting your data
You can print entries, create PDFs, export media as jpeg/mp4 files, and download entry data or crosstabs as Excel files.
First, look for the export icon in the top right corner of your screen while looking at entry data.
Click it to see a list of export, print and crosstab options, along with a list of links to your previous exports.
To export scout demographic information and scouts' profile pictures, you'll navigate to the Manage page, select the scouts you're interested in, and click "Export Data" in the taskbar that pops down.