Inviting Live Mission Observers and Guests
dscout Live allows for moderators to have attendees join their sessions while they are running, without the scout being aware of these attendees. This can be particularly useful if you have curious team members, stakeholders, or if you need some assistance with note-taking. Currently, there are 2 ways to invite people to view your Live session:
- Observers - account needed - mobile and desktop -
- Guests - no account needed - desktop only -
- Any person who has been invited to a dscout Live desktop session via a shared session link and access code is able to attend an active Live desktop session as a Guest.
- Do not have access to any tools during the Live session.
- They will not be able to see any project details. They will only be able to see individual session details.
Each session can have only one moderator and one scout, but can have any number of Observers or Guests. The moderator can be any member on the project who plans to engage face-to-face with a scout during a session.
- Inviting GUESTS to a Live session
- Inviting OBSERVERS to a Live Session
- Stabilize Calls for More than 2 Attendees
Inviting GUESTS to a Live session
Before your Guest can attend a Live session, you must first create a Guest Session Link. You can do this from the Manage > Scouts table by clicking the link icon next to the Start Session button for an individual Live session. Then click Guest Share Link.
This will open the Guest Session Link modal. In this modal, you can set a password and then copy session link with password.
A password MUST be entered and saved before the copy session button will be enabled.
Once you click Copy Session Link with Password, you'll see a confirmation at the top of the screen. Your clipboard will now have the unique Guest URL and password that you can then paste into places like a calendar invite, email, or any other communication channel.
If you choose to change the password for that session, you will need to repeat the process outlined above as the previous URL and password will no longer work for your Guests.
Read more about the Guest experience here!
Inviting OBSERVERS to a Live Session
Before your Observer can attend a Live session, they must:
- have a dscout account
- be added to the project as a collaborator. Type in their name (if your colleague is already on your dscout account) or email address (if your colleague does not yet have a dscout profile) to add them to your project.
You must first create a Collaborators Share Link. You can do this from the Manage > Scouts table by clicking the link icon next to the Start Session button for an individual Live session. Then click Collaborators Share Link.
This will open the Collaborator Session Link modal. In this modal, you can either:
- copy the session link that you can then paste into places like a calendar invite, email, or any other communication channel.
- share the session link via email.
Simply type in their name (if your colleague is already on your dscout account) or email address (if your colleague does not yet have a dscout profile) to add them to your project. The dscout platform will confirm at the top of the page that an email with the session information was sent to your collaborators.
Read more about the Observer experience here!
Stabilize Calls for More than 2 Attendees
Moderators now have the option to turn on Simulcast before their Live sessions, which aims to stabilize calls for more than 2 people. If you do not plan on having Guests or Observers joining your Live sessions, we do not recommend turning the toggle on before joining the session.
Here's some information to help you understand whether or not toggling on observer optimization is the right choice for your Live sessions!
Observer Optimization: ON
|No Guests or Observers||We do not recommend enabling observer optimization. Although call quality will stabilize, you may experience pixelation in the first minute or so of your session recording.|
|1+ Guests or Observers with good internet connection/quality||Little impact on call quality, but may experience slightly lower session recording quality.|
|1+ Guests or Observers with poor internet connection/quality||Improved in-session call quality for all participants with good internet connections. Improved session recording quality.|
Observer Optimization: OFF
|No Guests or Observers||No impact on in- or post-session call quality.|
|1+ Guests or Observers with good internet connection/quality||Little to no impact on session recording.|
|1+ Guests or Observers with poor internet connection/quality||May result in poor in-session call quality as well as session recording pixelation or poor video quality.|