Live scheduler

dscout Live’s scheduling feature makes it easy to set your calendar availability and manage your session schedule. Once you launch your mission, invited scouts will be able to choose from available time slots and schedule themselves. The scheduler is simple and editable, even post-launch; you can add, move, and remove unclaimed sessions freely. You can manage your Live session schedule from both the Setup page and the Manage page.

Please note: at this time, the Live Scheduler is only compatible with Google Chrome.

Setting your calendar availability on the Setup page

To get started, head to the Schedule tab of the Setup page. Under Session Details, set the length that each of your Live sessions will be. If you’d prefer to manually schedule your scouts one-by-one, or if you’d like to set up availability later on, you can click ‘Skip’ at this point to continue setting up your mission.

The Bulk Generate Time Slots widget allows you to automatically create a series of time slots based on your availability. To use this feature:

• Expand the Bulk Generate Time Slots widget on the left hand side of the page.
• Use the mini-calendar to specify your mission’s start and end dates.
• Select the time window you’d like to bulk generate time slots in.
• If desired, input a break time between time slots. This will determine the length of time auto-populated between each session.
• Press ‘Generate Time Slots’ populate the calendar with time slots according to your selected preferences. 

To add individual time slots, simply single-click on your desired date/time in the calendar.

In the Setup page, to save your changes and finalize your schedule, you must click ‘Save Schedule’ in the top right corner. If you leave the page without saving, you will need to restart. If you make a mistake, click ‘Reset’ to remove all unsaved time slots. You don’t need to save changes that are made through the Manage page calendar.

Creating overlapping availability

If you want to run multiple Live sessions at the same time, the scheduler allows you to create simultaneous or overlapping time slots. Note that you will need multiple moderators in order to run simultaneous sessions — scouts will be able to choose from all available time slots. 

Editing calendar availability on the Setup page

Once you’ve set up your calendar, you can click on an individual time slot to edit the start or end time, or simply click and drag. To delete a time slot, single-click on it and then click the ‘Delete’ icon in the top right corner. 

Using the Manage page calendar 

We recommend setting your initial calendar availability on the Setup page — but once you’re done, you can easily make last-minute changes from the Manage page. Create individual time slots by single-clicking on your desired date/time in the calendar. Use the dropdown in the top right corner to view your session schedule in your local time zone.

Scouts’ scheduled sessions will be reflected on the calendar. Click on a session time slot to designate a moderator, message the scout, or join the session. Click the ‘Options’ icon to the right of the scout’s name to add a session to your personal Google or Outlook calendar, reschedule the scout, or cancel the session. 

If you manually schedule or reschedule a session that partially overlaps with an existing available time slot, be sure to delete the unwanted time slot from the calendar. This will prevent scouts from selecting this overlapping time slot.  

Manually scheduling scouts

If you’d like to manually schedule a scout’s Live session, head to the Manage page. From the Calendar view, click ‘Schedule Now’ under the Scouts widget on the left hand side of the page. From the Scouts view, click ‘Schedule Now’ in the scout’s column. Manually-scheduled sessions will be reflected in the session calendar.